Photo consent form
Ask once, in writing, and get an answer you can actually look up before you post — not a pile of paper nobody checks.
Free, and no account needed to start. Send the link however you normally would: text, email, or a group chat. People fill it in on their phones. Sort the answers, search them, download them as a spreadsheet. 100 replies a month on the free plan.
Or download the printable PDF. Free, no email address, ready to print and pin up.
Already have your own version? Upload it and keep your wording.
The form people fill in, and the list you get back
This is the real form, not a screenshot of one, and it works. Below it is what you see as the answers come in.
All 16 questions
- Name of the person being photographed (required)
- Is this person under 18? (required)
- If under 18, parent or guardian's name
- Relationship to the person named above
- Email address (required)
- Phone number
- Organisation asking for consent (required)
- What is being photographed? (required)
- Where may these photographs or videos be used? (required)
- May the person be named alongside the image? (required)
- For how long? (required)
- I understand I may withdraw consent at any time, and that material already printed or published may not be recoverable (required)
- I understand no payment is offered for these images (required)
- Anything else we should know?
- Signature (required)
- Date signed (required)
You can reword any of these, or add your own, after you create it.
| 03 Sep, 07:29 | Maeve Donnelly | Yes | Sinéad Donnelly | Mother | s.donnelly@example.com | (971) 555-0148 | Riverbank Primary | Year 4 residential trip, September | None — please do not photograph | No name at all | This event only | Yes | Yes | There is a court order. The school office has the details. | 2026-09-03 |
| 02 Sep, 20:47 | Theo Bakare | Yes | Adebayo Bakare | Father | a.bakare@example.com | (503) 555-0125 | Riverbank Primary | Year 4 residential trip, September | Printed newsletter or programme, Our website, Our social media, Displays on our premises | Yes, full name | Until I withdraw consent | Yes | Yes | 2026-09-02 | |
| 02 Sep, 18:12 | Isla Ferguson | Yes | Kirsty Ferguson | Mother | k.ferguson@example.com | (503) 555-0161 | Riverbank Primary | Year 4 residential trip, September | Printed newsletter or programme, Displays on our premises | First name only | One year | Yes | Yes | Please do not use on social media. | 2026-09-02 |
Scroll sideways for the rest of the 16 answers, and press any heading to sort by it. In your own form you can search the answers as well, and download them as a spreadsheet at any time.
One tick box is not consent, because the uses are not the same
A parent happy for a photograph in the printed newsletter is frequently not happy for the same photograph on the organisation's Instagram, and almost never asked separately. A single "I consent to photography" box records agreement to whichever use somebody later assumes it covered.
Asking as a checklist of destinations takes one extra second, and it is the difference between having consent and having a signature.
Naming is a separate question from photographing
"A photograph of my child, yes. With her full name under it, no" is an extremely common position and one that a yes/no consent form cannot express. Three options — full name, first name only, no name — cover almost everybody and cost nothing.
Put an end on it
Consent given for a 2024 sports day is not consent for a 2027 fundraising campaign, but a form with no term implies it is. Asking for a duration makes the record honest and gives the organisation a date to work from when it reviews what it may still use.
"Until I withdraw consent" is a legitimate answer and the withdrawal line beside it is what makes it one — including the part people rarely think about, that a printed programme cannot be recalled.
The free box catches what no checklist can
Safeguarding arrangements, custody orders and children in care are the reason a photograph consent form exists at all in some organisations, and none of them fit in a tick box. One open question at the end, framed as "anything else we should know", is where those answers arrive.
The point is being able to check before you post
The practical failure of paper photo consent is not collecting it — it is finding it. Somebody about to post a class photo has thirty forms in a drawer and forty seconds, so they post it.
Collected as a link, the answers arrive as a spreadsheet with one row per person and a column per use, which is a thing you can actually filter before you publish. Upload the consent form your organisation already uses and it becomes exactly that, with your own wording and any authority-required text unchanged.
This is a template, not legal advice
What consent must say, who may give it for a child, and how long it must be kept differ by jurisdiction and by sector, and schools and healthcare organisations usually have requirements set above them. Check yours before adopting any template.
Questions people ask
What should a photo consent form include?
Who is being photographed and, if a child, who is consenting on their behalf, what is being photographed, a checklist of the permitted uses rather than one box, whether the person may be named, how long consent lasts, an acknowledgement that consent can be withdrawn but published material may not be recoverable, that no payment is offered, an open box for anything else, and a dated signature.
Is a photo consent form the same as a model release?
No. A model release is a photographer obtaining commercial usage rights from a subject, usually with compensation. A photo consent form is an organisation asking permission to take and use images of the people it works with. They ask different questions and are signed by different people.
Should photo consent be asked separately for social media?
Yes. Agreement to a printed newsletter is routinely not agreement to a public social account, and it is the single most common gap in organisations' consent records. Listing the destinations as a checklist is what makes the record usable.
How long does photo consent last?
For as long as the form says, which is why it should say. Consent with no stated term is the reason organisations end up using an image years later with nothing to point at. Ask for an event, a year, three years, or until withdrawn.
Is this photo consent form free?
Yes. Download the PDF with no account and no email address, or send the online version so the answers come back as a list you can check before you post.
Ready to send it out?
Every question above is already written. Make it a form, get your link, and send it. Reword anything first if your group asks it differently.
Free, no account needed to start, and the printable PDF stays one click away.
Already have your own version of this form?
You build nothing. Drop the PDF here, or photograph the printed copy, and the questions are read off it: no canvas, no dragging a box onto each field, no mapping step. The wording your organisation already approved stays exactly as it is, and you get a link that collects the answers back as a spreadsheet — and as the original document, filled in.
Related templates
- Social media consent formWhich platforms, whether to tag, and for how long.
- Model release formWritten permission to use a likeness commercially.
- Field trip permission slipTransport, timings, contacts and medical needs.
All free form templates · Photography and creative