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Hair consultation form

The chemical history and the budget conversation, both had before the client is gowned and the colour is mixed.

Free, and no account needed to start. Send the link however you normally would: text, email, or a group chat. People fill it in on their phones. Sort the answers, search them, download them as a spreadsheet. 100 replies a month on the free plan.

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The form people fill in, and the list you get back

This is the real form, not a screenshot of one, and it works. Below it is what you see as the answers come in.

Hair consultation

23 questions · takes about 6 min

What are you booked in for?

Select all that apply.

When were you last coloured or chemically treated?
What has been on your hair in the last two years?

Select all that apply.

How does your hair feel at the moment?
Anything going on with your scalp?

Select all that apply.

How often are you realistically able to come back?
What budget did you have in mind for today?
How long can you stay today?
May we photograph your hair?
Signature
Sign above with your finger or mouse

By signing here I agree that this signature, and the answers submitted with it, are mine and have the same effect as a signature on paper.

All 23 questions

  1. Full name (required)
  2. Phone number (required)
  3. Email address
  4. Date of appointment (required)
  5. Stylist
  6. What are you booked in for? (required)
  7. What would you like to walk out with? (required)
  8. When were you last coloured or chemically treated? (required)
  9. What has been on your hair in the last two years? (required)
  10. If you have used box colour or henna, roughly when and which?
  11. How does your hair feel at the moment? (required)
  12. Anything going on with your scalp?
  13. Date of your patch test, if colour is booked
  14. Medications, or recent changes to them
  15. Allergies and previous reactions
  16. How often are you realistically able to come back? (required)
  17. What budget did you have in mind for today? (required)
  18. How long can you stay today? (required)
  19. I understand that reaching my desired result may take more than one appointment, and that the stylist will tell me before starting if that is the case (required)
  20. I confirm I have disclosed everything that has been on my hair, including anything applied at home (required)
  21. May we photograph your hair? (required)
  22. Signature (required)
  23. Date (required)

You can reword any of these, or add your own, after you create it.

An example of what you see when answers come in, with three replies
18 Aug, 18:55Margit Halvorsen(312) 555-0198m.halvorsen@example.com2026-08-21DevAll-over colour, CutCover the grey, keep it close to my natural. Nothing dramatic.One to three months agoSalon colourHealthyDryness or flaking2026-08-19LevothyroxineFragrance — headachesEvery 4 to 6 weeks$100 to $200Up to 2 hoursYesYesNo2026-08-18
18 Aug, 07:12Chidinma Eze(773) 555-0129c.eze@example.com2026-08-20RinaColour correction, Bleach and toneI want to go silver. My hair is currently very dark, mostly from box dye.In the last four weeksBox or home colour, Salon colour, Bleach or lightenerBox black about six weeks ago, and again over the top of it two weeks later because it went patchy. Garnier, I think.Dry and breakingSensitivity or burning with colour2026-08-18Started iron tablets in JuneReacted to a dark box dye once — itchy scalp for two daysEvery 4 to 6 weeksWhatever it takes — tell meAs long as it takesYesYesYes, for the salon's records only2026-08-18
17 Aug, 21:38Bethan Pryce(312) 555-0164b.pryce@example.com2026-08-19RinaHighlights or balayage, CutGrown-out brunette, want it lighter around the face. Sending two photos.Three to six months agoSalon colour, TonerA bit dryNothing2026-08-17NoneNone knownEvery 2 to 3 months$200 to $350Up to 4 hoursYesYesYes, and you may post it2026-08-17

Scroll sideways for the rest of the 23 answers, and press any heading to sort by it. In your own form you can search the answers as well, and download them as a spreadsheet at any time.

The box-colour question is the whole form

Metallic salts in some box colours and henna react with peroxide. The result ranges from an unexpected colour to hair that heats, smokes and breaks off in the bowl, and it is the single most expensive thing a colourist can fail to ask about.

Clients do not withhold it to be difficult. They withhold it because they are embarrassed, or because a home colour two years ago does not feel like part of their hair's history. Asking it as a checklist item alongside salon colour, with a free box for detail, gets a much better answer than "have you used box dye?" asked out loud in a busy salon — and the honesty line at the end is there to be pointed at.

Budget and time are consultation questions, not awkward ones

A client asking for platinum from box-black is asking for a six-hour appointment across two sessions and several hundred dollars. Finding that out after the toner is mixed is how consultations end badly.

Asking both on the form, before the chair, turns the difficult conversation into a fact the stylist already has. "Whatever it takes — tell me" exists as an option because for some clients that is the honest answer and forcing them into a bracket loses information.

Condition and scalp decide what is safe today

Hair that is already dry and breaking cannot take the lift the photograph implies, and a scalp with recent cuts, active psoriasis or a history of burning with colour changes the product and the technique. Both are visible in the chair, and both are better known before the appointment is scheduled for two hours rather than five.

Ask for the goal in their words, and ask for pictures

Colour names do not survive translation between client and stylist — "ashy", "caramel" and "natural" mean different things to everyone. A sentence in the client's own words plus a photograph is worth more than any dropdown, which is why this field is open text and says so.

Sent with the booking, it changes what the appointment can be

A consultation form answered the night before lets the salon book the right length of appointment, order the right product, and start the conversation about a two-visit plan before the client is sitting in a gown expecting one.

The answers arrive as a spreadsheet, so the stylist reads the chemical history before the client walks in. If your salon or your insurer requires its own wording, upload that PDF instead and it stays exactly as written.

A template, not a compliance document

Patch-test requirements, record retention and what a licensed stylist may perform are set by your insurer and your state board and differ. Check yours before adopting any template.

Questions people ask

What should a hair consultation form include?

The service booked and the result the client wants in their own words, when they were last coloured, everything that has been on their hair in the last two years including box colour and henna with a free box for detail, current condition and scalp, patch test date, medications and allergies, how often they can return, budget, how long they can stay today, an acknowledgement that the result may take more than one appointment, photography permission and a dated signature.

Why does a hair consultation form ask about box colour?

Metallic salts in some home colours and henna react with peroxide, and the result ranges from an unexpected colour to hair heating and breaking. It is the single most expensive thing a colourist can fail to ask about, and clients omit it out of embarrassment rather than deception — which is why it is a checklist item with a free box rather than a question asked aloud.

Should a consultation form ask about budget?

It is easier on the form than in the chair. A client asking for platinum from box-black is asking for two sessions and several hundred dollars, and finding that out after the colour is mixed is how consultations end badly. Asking beforehand turns the awkward conversation into a fact the stylist already has.

When should a hair consultation form be sent?

With the booking confirmation. It lets the salon book the right length of appointment and order the right product, and it means the stylist has read the chemical history before the client arrives.

Is this hair consultation form free?

Yes. Download the printable PDF with no account and no email address, or send the online version with your booking confirmation.

Ready to send it out?

Every question above is already written. Make it a form, get your link, and send it. Reword anything first if your group asks it differently.

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Already have your own version of this form?

You build nothing. Drop the PDF here, or photograph the printed copy, and the questions are read off it: no canvas, no dragging a box onto each field, no mapping step. The wording your organisation already approved stays exactly as it is, and you get a link that collects the answers back as a spreadsheet — and as the original document, filled in.

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